PowerApps Case Study
Recruitment Tracker Application
1. Problem Statement
Recruitment processes were inefficient due to scattered tracking through spreadsheets and emails, leading to missed follow-ups, lost candidate data, and delays. The recruitment team needed a centralized, comprehensive solution to streamline the management of job orders, candidates, companies, contacts, and contracts, making operations more efficient and organized.
2. Solution
The PowerApps-based Recruitment Tracker Application centralized all recruitment-related tasks and data, providing a single platform for seamless operations:
- Job and Candidate Management: Allows recruiters to input, view, and track job orders and candidates from application to hiring.
- Task Assignments: Enables quick assignment and progress updates for each recruiter, with status tracking for visibility.
- Automated Reminders: Sends notifications for interview schedules, follow-ups, and task deadlines to ensure timely actions.
- Resume Parsing with OpenAI ChatGPT: Integrated ChatGPT for advanced resume parsing, which extracts candidate data and automatically updates it to the SharePoint list, reducing manual entry efforts and ensuring data accuracy.
- Contracts Management: Tracks candidate contracts, manages contract renewals, and stores all necessary documents, reducing administrative burden.
- Companies and Contacts Management: Centralizes all client companies and contacts in the system, making it easy to view client information and interaction history, improving client relationships and service quality.
- Enhanced Search Functionality: Provides a robust search across CVs, job orders, contracts, clients, and contacts, allowing recruiters to quickly locate information and make timely, data-driven decisions.
3. Impact on Recruitment Operations
- Efficiency Gains: Reduced administrative work by 60%, allowing recruiters to focus more on core recruiting tasks like sourcing and interviewing.
- Improved Tracking and Accuracy: Reduced follow-up errors by 30%, leading to more accurate candidate and client data.
- Enhanced Collaboration and Visibility: Real-time updates allowed team members to easily access job order, candidate, and contract statuses, fostering better coordination and transparency.
- Streamlined Data Entry: With OpenAI ChatGPT-powered resume parsing and automated SharePoint updates, recruiters now save time on manual data entry and experience fewer errors.
- Client Relationship Strengthening: Consolidated company and contact data improved communication and response times, resulting in stronger client relationships.
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Mr. Harish Avanigadda
Email: HarishA@jst-group.com