PowerApps Case Study
Recruitment Tracker Application

1. Problem Statement

Recruitment processes were inefficient due to scattered tracking through spreadsheets and emails, leading to missed follow-ups, lost candidate data, and delays. The recruitment team needed a centralized, comprehensive solution to streamline the management of job orders, candidates, companies, contacts, and contracts, making operations more efficient and organized.

2. Solution

The PowerApps-based Recruitment Tracker Application centralized all recruitment-related tasks and data, providing a single platform for seamless operations:

    • Job and Candidate Management: Allows recruiters to input, view, and track job orders and candidates from application to hiring.
    • Task Assignments: Enables quick assignment and progress updates for each recruiter, with status tracking for visibility.
    • Automated Reminders: Sends notifications for interview schedules, follow-ups, and task deadlines to ensure timely actions.
    • Resume Parsing with OpenAI ChatGPT: Integrated ChatGPT for advanced resume parsing, which extracts candidate data and automatically updates it to the SharePoint list, reducing manual entry efforts and ensuring data accuracy.
    • Contracts Management: Tracks candidate contracts, manages contract renewals, and stores all necessary documents, reducing administrative burden.
    • Companies and Contacts Management: Centralizes all client companies and contacts in the system, making it easy to view client information and interaction history, improving client relationships and service quality.
    • Enhanced Search Functionality: Provides a robust search across CVs, job orders, contracts, clients, and contacts, allowing recruiters to quickly locate information and make timely, data-driven decisions.

3. Impact on Recruitment Operations

    • Efficiency Gains: Reduced administrative work by 60%, allowing recruiters to focus more on core recruiting tasks like sourcing and interviewing.
    • Improved Tracking and Accuracy: Reduced follow-up errors by 30%, leading to more accurate candidate and client data.
    • Enhanced Collaboration and Visibility: Real-time updates allowed team members to easily access job order, candidate, and contract statuses, fostering better coordination and transparency.
    • Streamlined Data Entry: With OpenAI ChatGPT-powered resume parsing and automated SharePoint updates, recruiters now save time on manual data entry and experience fewer errors.
    • Client Relationship Strengthening: Consolidated company and contact data improved communication and response times, resulting in stronger client relationships.

Ready to transform your business with Power Platform? Get in touch with our experts today to discuss how we can empower your organization.

Mr. Harish Avanigadda

Email: HarishA@jst-group.com

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